Employment Offer Letter

Job offer letters also serve as the legal basis for employment. Before you send the job offer letter to the chosen candidate, make sure that you can stand behind its contents. Check with colleagues or consult a lawyer if you have questions. The letter is, after all, legally binding.

Got Queries? Request a call from an Business Consultancy.

Call Now Whatsapp Now


A Employment Offer Letter is a letter containing all the terms and conditions of employment. Job offer letter is a formal composed document sent by a company to a selected job candidate for work. The letter affirms the details of the offer of Employment: this may include the job description, expected set of responsibilities, pay, benefits, and the date work starts.


1.An opening paragraph 2.Position offered 3.Compensation and the bonus opportunities for the position 4.Employee benefit plans 5.Below your signature on the letter, include an acknowledgment that the person has to sign to show their acceptance of the offer6.Consider including these statements in the acknowledgment:


Mr./Ms. Last Name


City, State, Zip

Dear Mr./Ms. Name

XYZ Company is pleased to offer you the position of Job Position. Your skills and experience will be an ideal fit for our customer service department.

As we discussed, your starting date will be February 1, 20XX. The starting salary is Rs 25,000 per year and is paid on a weekly basis.

Full family medical coverage will be provided through our company’s employee benefit plan and will be effective on March 1. Dental and optical insurance are also available.

Company offers a flexible paid-time off plan which includes vacation, personal, and sick leave. Time off accrues at the rate of one day per month for your first year, then increases based on your tenure with the company.

Please accept this letter as formal notification that I am leaving my position with XYZ company on DD-MM-YYYY. I have greatly enjoyed working for you. I feel that I have learned a lot, and grown professionally during my time in your employ. I appreciate the opportunity to have worked with such a great group of people.

Eligibility for the company retirement plan begins 90 days after your start date.

If you choose to accept this job offer, please sign the second copy of this letter and return it to me at your earliest convenience. When your acknowledgment is received, we will send you employee benefit enrolment forms and an employee handbook which details our benefit plans and retirement plan.

We look forward to welcoming you to the XYZ team.

Please let me know if you have any questions or I can provide any additional information.


Your Typed Name

Director, Human Resources

XYZ Company